REC PRE image

Recording Program Preliminary Round

The Recording Program Preliminary Round is not accepting applications at this time.

 

Any applicant wishing to apply to the Recording Program must first apply to the Recording Program Preliminary Round.

Eligibility

Any eligible applicant to the Recording Program may submit a proposal for consideration to the Preliminary Round. A group of peer panelists will review the proposals. Only the most competitive applicants will be invited to submit a full proposal to the Recording Program.

Please note that live streaming activity is not eligible in the Recording Program. You may seek support for live streaming activity in the Performance Program, which has its annual deadline on June 30.

How to Apply

Preliminary Round applications should contain the following information. Please be as brief as possible. The Fund will not consider musical samples in the Preliminary Round.

  • Name of record label or distributor
  • Project release date
  • Request amount
  • Total cost of project
  • Have any of the works on this project been recorded and released previously, by anyone?
  • Repertoire
  • A list of key project personnel, including soloists, guest artists, and ensembles. Do not provide detailed biographies; instead, include links to the web site(s) of the composer(s) and performer(s)
  • Project summary, with a brief description of proposed project
  • Timetable with specific dates and steps for production, promotion and distribution (bullet form is acceptable)

Due to the competitive nature of the application process and limited resources of the Recording Program, commercial and non-profit recording companies may submit a maximum of three proposals to the Preliminary Round. Each proposal should be submitted separately. All other applicants, including individuals applying with a fiscal sponsor, ensembles, and other organizations may only submit one request.

All proposals submitted to the preliminary round must comply with the current Recording Program guideline criteria. Applicants invited to submit a complete proposal will be notified by December 15, 2017. It is expected that applicants invited to submit a complete proposal will do so, which will be due on February 15, 2018.

Only applicants who have already submitted an application to the Preliminary Round and received an invitation from the Fund to submit a full proposal may submit an application to the 2018 Recording Program. No other applications will be considered.

Application Deadline

  • November 15, 2017: Preliminary Round deadline
  • December 15, 2017: Preliminary Round notification via e-mail; invitation to apply to the Recording Program
  • February 15, 2018: Invitation Application Deadline

All deadlines end at 11:59 pm Eastern Standard Time on the date specified.

Applicants will be notified of funding decisions in or about June of that year. Please do not contact the Fund for information on funding decisions.

Inquiries

Prospective applicants are strongly encouraged to read the Frequently Asked Questions before starting an application. If your question is not answered there, please contact the Grants Manager prior to the time of application.

Telephone: 212-461-6956
Contact via e-mail

Updated October 6, 2017

Recording Program FAQs

We would like to apply, but the composer has not finished the piece yet. May we apply with a sketch?

Only works that are complete by the time of the application deadline (February 15) are eligible for support.

Our project includes the music of American and non-American composers. May we apply?
Yes, but only the music of the American composers would be eligible for support.
My recording will be distributed digitally online. May I apply?

Yes. Recordings that will be distributed primarily or solely digitally, whether by download or streaming, are eligible. For all projects distributed digitally, grantees will be required to post liner notes and credits on an appropriate page of their web sites and to provide a permanent copy of the funded recording for the Fund’s archive.

Does the Fund support archival recordings?
Recordings intended purely for archival or study purposes are not supported.
We see that only a 3-5 minute listening excerpt is required for each piece. May we submit more than that?
Due to the enormous amount of music under review, we are able to listen only to excerpts of each work. Please select the 3-5 minute portion of the music that you feel best represents each work. Excerpts should be at least 3 minutes in duration. For works longer than 15 minutes, one excerpt per 15 minutes of music, or a fraction thereof, should be submitted. For multiple movement works, submit one excerpt per movement. Full scores are required for each work.
Please also see the General FAQs.
I am an individual (performer or composer) seeking funding for my recording project. (Or, I represent an ensemble without non-profit status.) Can I (we) apply?

Individuals (and ensembles without non-profit status) may not apply directly, but may seek support with the sponsorship of a non-profit organization with 501(c)(3) status. You must submit a letter from the sponsoring organization describing the nature of the arrangement, and undertaking to be responsible for disbursement of funds if a grant is awarded. In addition, you must include the sponsor’s IRS tax-exempt determination letter.

Alternatively, individuals (and ensembles without non-profit status) may request that their record company apply for the project directly. For the Recording Program, record companies may be either non-profit or commercial.

What should we submit for the project rationale?

This should be the place where you “make the case” for funding your project. Explain why you have chosen to record the proposed works, the significance of your recording, the quality and appropriateness of the performers and recording personnel, and any other information that would assist the panel in its review.

I am an individual and I run my own record company. May I apply?

In order to be considered a commercial record company for the Fund's purposes, your company must have a Federal Employee Identification Number (EIN) and a business checking account in your company's name. In addition, you will be responsible for completing annual IRS expenditure responsibility forms if you are awarded a grant.

We are only requesting support for some of the works on the total project (other works have been funded). How do we address this with our works list, samples and budget?

It is not necessary to list the works for which you are not requesting support in the Works to Be Recorded section, nor is it necessary to provide scores or audio samples for these works. Please mention these works briefly in your proposal narrative so that the review panel fully understands the context of the project.

We prefer to see the budget for the enitre project, but you may decide to either provide us with the full budget or an abbreviated budget that only covers the works for which you are requesting support. Indicate which of these two options you have chosen in the Notes section of the budget form.

May we apply for more than one project per round?
Because this program is extremely competitive, the Fund will not accept multiple proposals in the same round from organizations other than recording companies.
I am an individual or an ensemble applying with a fiscal sponsor. Whose information do I use to create the account?

Individuals or ensembles applying with a fiscal sponsor should create the account using their own contact information, not that of the fiscal sponsor.

When will decisions be announced?
Award decisions will be announced on or about June 30 of the application year. Please do not contact the Fund for grant decisions.
How likely is it that my proposal will be funded?

On average, fewer than 20% of applications are successful. In recent years there have been an average of 180 applications per grant round and an average of 35 grantee projects per grant round.

Our project will be ready for release before the Fund announces award decisions in June. May we apply?

As long as the recording has not been released by the time of the application deadline (February 15), you are eligible to apply. We understand that some projects may be released before funding decisions are announced.